Who Should Handle the Underground Locate for a Tent Installation?

When planning an outdoor wedding, one critical step is making sure the tent installation site is safe. But who is responsible for checking underground utilities before setup?

Who Needs to Take Action?

1. The Tent Rental Company

   Since they handle the tent installation, they must be aware of any underground lines. If something goes wrong, they are at the highest risk of damage or injury.

2. The Event Planner

   While not directly involved in the physical setup, event planners oversee logistics and work closely with the tent team. They may also help determine the best placement for the tent.

3. The Property Owner

   If the wedding is on private property, the owner is responsible for ensuring underground lines are marked and respected—especially if they’re handling the setup themselves.

What About Private Utility Lines?

Major underground lines are usually located by utility companies, though there may be a small coordination fee. However, private lines—such as sprinkler systems, backyard power lines, or septic tanks—are not covered in standard utility locates and need to be checked separately.

Why This Matters for Your Wedding Setup

A wedding tent is more than just a structure—it sets the stage for your special day. Proper site preparation, including underground locates, ensures a smooth, secure installation, allowing you to enjoy your celebration without unexpected setbacks.

Turn Your Outdoor Wedding Vision into Reality

At Endless Events Group, we help build fully equipped outdoor wedding venues from the ground up. With over 20 years of experience, we offer:

• Premium wedding tents in various sizes and styles

• Expert installation with a safety-first approach

• Event essentials like flooring, lighting, and stunning décor

• Complete wedding coordination, from planning to execution

Book a free 15-minute consultation today to get expert advice on planning your outdoor wedding! Whether you have questions about tent rentals, venue setup, or logistics, we’re here to help bring your vision to life.